shahnawaz blog: Microsoft Office Learning class : 1 (Microsoft Word)

Microsoft Office
It is a proprietary commercial office suite of inter-related desktop applications, servers and services for the Microsoft Windows and Mac OS X operating systems, introduced by Microsoft in 1989. Initially a marketing term for a bundled set of applications, the first version of Office contained Microsoft Word, Microsoft Excel, and Microsoft PowerPoint.
The current versions are Office 2010 for Windows, released on June 15, 2010.and Office 2011 for Mac OS X, released October 26, 2010.

Microsoft Word: A full-featured word processing program for Windows and Mac from Microsoft. Available stand-alone or as part of the Microsoft Office suite, Word contains rudimentary desktop publishing capabilities and is the most widely used word processing program on the market. Word files are commonly used as the format for sending text documents via e-mail because almost every user with a computer can read a Word document by using the Word application, a Word viewer or a word processor that imports the Word format.

In the 1980s, Microsoft introduced Word for several platforms, including XENIX, DOS, Mac, Atari, OS/2 and eventually Windows.

Application................................FILE

New: New are use to open new page where you can start your project

To do 1: Open new page write on white page something

Like nawazencyclopedia.blogspot.com is best

Web site to learn Computer Application

To do 2: Then go to File menu where you had choosed

New their will be save As…click then write

A specific name like nawaz click on save.

Note : do this much only in this only we need to learn how to create new page & how to save particular save with particular name below some slide are given which will help you to understand these topics.,

STEP : 1

In this snap we learn how to go or create new page……..

Also you can do same thing by using shot key i.e Ctrl + N

STEP : 2

In this Snap we learn where where we should write any thing ……….

STEP :3

In this Snap we learn where to go for save my documents……………….

STEP :4

In this Snap we many like 1.where we should write specific name

2.where to click for save.

3.In Addition here we can browse place to save by clicking right side menu My recent Documents

Desktop

My Documents

My Computer

These are the place where your document will be after closing current window..

Now your one project is over…………………….go for next

The Title Bar:

Title bar, which is located at the very top of the screen. On the Title bar, Microsoft Word displays the name of the document on which you are currently working. At the top of your screen, you should see "Microsoft Word - Document1" or a similar name.

The Menu Bar :
The Menu bar is generally found directly below the Title bar. The Menu bar displays the menu. The Menu bar begins with the word File and continues with Edit, View, Insert, Format, Tools, Table,Window, and Help. You use the menus to give instructions to the software. Point with your mouse to a menu option and click the left mouse button to open a drop-down menu. You can now use the left and right arrow keys on your keyboard to move left and right across the Menu bar options. You can use the up and down arrow keys to move up and down the drop-down menu.

Chevron :

Pointed part are called chevron

Toolbar :

This are known as The Standard Toolbar

This are known as The Formatting Toolbar

Toolbars provide shortcuts to menu commands. Toolbars are generally located just below the Menu bar. Before proceeding with this lesson, make sure the toolbars you will use -- Standard and Formatting -- are available. Follow these steps:

1. Click View on the Menu bar
2. Highlight Toolbars
3. Standard and Formatting should have check marks next to them. If both Standard and Formatting have heck marks next to them, press Esc three times to close the menu.
4. If they do not both have check marks, click Customize.
5.Click the Toolbars tab
6. Point to the box next to the unchecked option and click the left mouse button to make a check mark appear. Note: You turn the check mark on and off by clicking the left mouse button.
7. Click Close to close the dialog box.
The Ruler
This is called ruler

The ruler is generally found below the main toolbars. The ruler is used to change the format of your document quickly. To display the ruler:
1. Click View on the Menu bar.
2. The option Ruler should have a check mark next to it. If it has a check mark next to it, press Esc to close the menu. If it does not have a check mark next to it, continue to the next step
3. Click Ruler. The ruler now appears below the toolbars.
Text Area

just below the ruler is a large area called the "text area." You type your document in the text area. The blinking vertical line in the upper left corner of the text area is the cursor. It marks the insertion point. As you type, your work shows at the cursor location. The horizontal line next to the cursor marks the end of the document
Horizontal and Vertical Scroll Bars:
The Horizontal and Vertical scroll bars, if turned on, enable you to move up and down or across the window simply by pressing the icons located on the scroll bars. The Horizontal scroll bar is located above the Status bar. The Vertical scroll bar is located along the right side of the screen. To move up and down your document, click and drag the Vertical scroll bar up and down. To move back and forth across your document, click and drag the Horizontal scroll bar.
Recently Used File List

if you enable the recently used file list, clicking File displays the most recently opened files near the bottom of the drop-down menu. You can click the file name to open the file quickly

Open:

Open are used to browse saved document from different different location.

This can be done directly by using short cut key Ctrl + O

Close : This are use to close current text area

Save : This are use to save in old name i.e when you want new data with the old saved name.

This can be done directly by using short cut key Ctrl + S

Save As web page..: This menu is used to save the word documents

as web page. Once try & THINK…….

File Search : This is used to search saved file in your computer.

Type docs name in search text box and Go for search…

After searching completion click on particular which one you want to see do what ever you want…

Web page preview :

This is used with single purpose only: to preview my pages in different screen sizes.

In this preview you cant delete or edit any thing.

Page setup :

Open the Page Setup menu. Scroll to the “File” tab and then click on “Page Setup.”

Set the margins. Under the "Margins" tab you can specify the width of all of your margins by entering in the desired width (in inches) into the corresponding field. You can set the width of the left, right, bottom, top and gutter margins.

Set the orientation. Under the “Orientation” field you can determine if your page prints vertically as a portrait or horizontally as a landscape by clicking the desired radial button.

Set up how the pages print. Under the “Pages” field you can select how you wish the pages to print by selecting the desired option from the drop-down menu to the right.

Choose your paper selection. Under the “Paper” tab you can specify the paper size and width by making the desired selections under the “Paper Size” field. Use the drop-down menus and up and down arrows to modify the paper size and format. Under the “Paper Source” field you can set what printer paper tray to use for the document when printing.

Choose your layout. In of the "Layout" tab you can specify where sections start by selecting an option from the “Sections” field drop-down menu.

Set the header and footer attributes. Under the “Header and Footer” field you can select that headers and footers print on every page, or on every other odd or even page, by choosing the desired options from the drop-down menu to the right. You can also set the distance that headers and footers print from the edge of the paper by entering in the desired width (in inches) under the “From Edge” field menu inside of the “Header and Footer” field box.

Set the page's vertical alignment. You can determine the vertical alignment of the page underneath the “Page” field, by choosing the desired alignment from the drop-down menu inside of the field box.

Save the changes. Click on the “Okay” button to save all of the page setup changes that you just made.

Print preview: It is used to see the document preview before taking print.

short key : ctrl + f2

print: It is used to print the document.

short key : Ctrl + P

Terminology related print

The following is a short list of terms used within this document. Understanding them will help you to comprehend the instructions.
Contiguous
Pages that are next to one another in sequence
EXAMPLE: Page 3 is contiguous to pages 2 and 4.
Non-contiguous
Pages that are not next to one another in sequence
EXAMPLE: Page 3 and page 7 are non-contiguous pages.
Section
In Word, a document is separated into sections by a section break. Each section is referred to by number.
EXAMPLE: Documents that are the result of a mail merge are individual sections To use the options described in this document, you must access the Print dialog box
From the File menu, select Print...
The Print dialog box appears

Specifying the Pages to Print

1. Printing only selected text
Under Page range, select Selection

2. Printing all pages of your document
Under Page range, select All

3. Printing the current page
Under Page range, select Current page

4. Printing non-contiguous pages